Accounting Policy Manual (Revised)
Accounting Policy Manual Table of Contents
The Accounting Policy Manual includes high-level policies and procedures to ensure that financial activity is recorded accurately and consistently across organizations, so that government-wide financial statements will comply with authoritative Governmental Accounting Standards Board (GASB) and legislative standards. Basic guidance on accounting requirements, including journal entry examples, is included in these documents. Accounting manual topics apply to all State of Georgia accounting organizations, regardless of their accounting systems.
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CATEGORY/Section/Sub-Section
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Effective Date
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CATEGORY 1 - GENERAL GUIDELINES
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06/30/2009
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| Accounting Manual Introduction | |
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06/30/2009
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06/30/2009
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06/30/2009
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| Glossary | |
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CATEGORY 2 -FINANCIAL REPORTING
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| Materiality | |
| Basis of Accounting and Reporting | |
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06/30/2009
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Legal Level of Budgetary Control
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| Common Chart of Accounts (CCOA) | |
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Structure Overview
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Links to Chartfield Structure
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| Consolidated Trial Balance (CTB) | |
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CATEGORY 3 - CLOSING PROCEDURES
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| Monthly Reporting and Analysis Checklist | |
| Fiscal Year-End Cutoff and Analysis Checklist | |
| Review Restricted vs. Unrestricted Net Assets | |
| Review Reserved vs. Unreserved Fund Balances | |
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Cash Cutoff
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Revenue & Expense Accruals
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Post-Closing Entries
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Prior Period Adjustments
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Inter-Organization Activity
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Statistical Information Requirements
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Year-End Closing Package
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| Documentation Requirements | |
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CATEGORY 4 - FINANCIAL ACCOUNTING AND REPORTING POLICIES & PROCEDURES
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Revenues & Receivables
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| General | |
| Uncollectible Accounts and Write-Offs | |
| Expenditures, Payables & Encumbrances | |
| General | |
| Vendor Policies (Returns, Refunds, and Discounts) | |
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Inter-Organization Activity (other than GSFIC funded contruction projects)
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Identifying Inter-Organization Transactions
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| Recording Inter-Organization Transactions | |
| GSFIC Reimbursements for Bond Funded Construction Projects |
07/01/2009
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| Grants and Other Financial Assistance | |
| Operating Grants | |
| Capital Grants | |
| Cash and Equivalents | |
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Current Assets
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Inventories
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Prepaid Assets and Deferred Charges
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Deposits and Investments
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Claims & Judgments
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Contingencies
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Contractual Commitments
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Employee Benefits
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Compensated Absences
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Deferred Compensation
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Pension Benefits
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Other Postemployment Benefits
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| Capital Assets | |
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Capital Assets - General
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Construction in Progress
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Asset Transfers
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Dispositions
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Impairments
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07/01/2009
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07/01/2009
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| Leases | |
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Capital Leases
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Operating Leases
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| Landfill Closures | |
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06/30/2009
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| Debt and Interest | |
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Notes and Bonds Payable
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Premiums and Discounts
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| Derivative Securities and Liabilities | |
| Equity | |
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Net Assets
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Fund Balances
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| Special Accounting Transactions | |
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Accounting Changes
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Prior Period Adjustments
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Extraordinary Items
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Subsequent Events
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CATEGORY 5 - BUSINESS PROCESS POLICIES & PROCEDURES
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| Travel | |
| Statewide Travel Regulations | |
| Mileage Reimbursement Rates for Use of Personal Vehicles | |
| Employee Group Meals | |
| Non-Employee Group Meals | |
| High Cost per Diem Rates | |
| Internal Controls | |
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Overview
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Control Environment
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Risk Assessment
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Control Activities
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Information & Communication
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Monitoring
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Conclusion
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Management's Responsibilities
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