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Home > Systems > Financials > Accounts Receivable > Forms

Forms

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 Financial Systems

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Accounts Receivable

• Agency Distribution Code Entry Spreadsheet
• Agency Request to Inactivate a Bank Account Form
• Customer Change Form 
• New Bank Account Request Form

Accounts Payable

• Bank Account Information Form
• Bank Signature Change Form
• Payment Unreconcile Request Form
• Vendor Maintenance Form
• 1099 Rules and Regulations
• Manual System Check Ranges Form
• Agency Request to Inactivate a Bank Account Form 
• Vendor Shortname Standards

Commitment Control  

• Financial Tree Maintenance Form (Note:  This form has been designed to replace all previous forms.) 

  • Financial Tree Maintenance Form Instructions (Please email completed forms to: trees@sao.ga.gov.)

General Ledger

• Account Change Form

Labor Distribution

• Labor Release Form

Purchasing

• Location Information Form
• Business Unit (Agency) Information 
• Vendor Maintenance Form

Salary, Travel and Per Diem

• Salary, Travel & Per Diem Worksheets and Instructions

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Financial Reporting            Back to Top 

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2009 Year-End Reporting

• Sample Collateralization Confirmation Letter
• Entire Year-End Package
• Overview 2009 Year End Reporting Package (REVISED 6/30/2009)
• Acknowledgement 2009 Year End Representation

Due August 14, 2009

• Fund Balance (Non-Appropriated)

Due August 21, 2009

• Allowance for Doubtful Accounts
• Revenues Based on Encumbrances
• Classification of Revenues

   

Due September 4, 2009

• Capital Assets
• Construction in Progress (REVISED 8/21/09)

Due September 7, 2009

• Fund Balance (Appropriated) (REVISED 7/29/09)   

Due September 11, 2009

• Capital Leases (REVISED 6/30/2009)
• Lease Agreement Data (REVISED 6/30/2009) 
• Long-Term Liabilities
• Operating Leases (REVISED 6/30/2009)

Due September 15, 2009

• Post Closing Adjustments (REVISED 9/3/2009)

Due September 18, 2009

• Cash and Deposits
• CPA Form for Cash and Investments
• Investments

Due September 25, 2009

• General Information
• Pollution Remediation (GASB49)  
• Questionnaire

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Human Capital Management(HCM)            Back to Top 

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• Confirmation Request for Payroll Reversals, Manual Checks and On-Demand Overnight Checks Form
• HCM Dept ID Change Request Form
• Data Change Request Form
• Payroll Action Form
• Payroll General Deduction Form
• Reissue W-2 Request Form

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Streamlined Banking (SLB)                      Back to Top   

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• SAO Accounts Payable Express Check Form
• SAO Banking Supplies Request Form 
• SAO Check Image Request Form
• SAO New Bank Account Form
• SAO Payroll Stop Payment Request/ACH Reversal Form
• SAO Payroll On-Line Check Form
• SAO Revenue Collections Fund Source Code Request Form
• SAO Vendor Stop Payment/Cancellation Request Form
• SAO Accounts Receivable Return Deposit Item Processing Form
• OTFS Banking Service Form
• OTFS Wire Transfer Request Form

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 Travel Regulations                               Back to Top    

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• Hotel-Motel Tax Exemption Form
• Travel Advance Authorization Form
• Employee Travel Expense Statement

  For travel between August 1, 2009 and December 31, 2009, use this form:
  Travel Expense Statement Form 

  Effective January 1, 2010:

  Travel Expense Statement Form 

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Foreign Travel

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The foreign travel expense form contains no edits in the "Meals" section. This allows for the unique and varied per diem rates associated with foreign travel. This form should also be used when traveling to multiple out-of-State locations, which necessitates the application of more than one per diem rate. Other situations may arise which require the use of this form, which should be used on an exception basis only.

For travel between August 1, 2009 and December 31, 2009, use this form:
Travel Expense Statement Form for Foreign Travel and Other Special Situations

Effective January 1, 2010:

Travel Expense Statement Form for Foreign Travel and Other Special Situations