Tips and Techniques
06/13/2007 - Receivable Transactions Cleanup
Click here for the Receivable Transactions Clean-Up document.
09/17/2002 - Graying out Deposit Control panel Users can no longer change the bank account code of an existing deposit if direct journal accounting lines exist. Previously, a problem occurred when the system allowed the users to change the bank account code of a deposit prior to forcing the user to delete the corresponding cash line.
Follow the steps below to correct the bank account/code of a direct journal that has not been processed:
Navigation: Go/Manage Sales Activity/Apply Payments/Use/Direct Journal Entry/Accounting Entries
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Un-check the Complete box.
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Use the Eraser Button to delete the system generated cash line.
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Go to the Deposit Control Panel and select the desired bank code.
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Return to the Accounting Entries Panel and use the Lightening Bolt to create the correct accounting entry.
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Click the Complete Box and Save.
02/05/2002 - AR panels modification Effective Tuesday, February 5, 2002 an edit has been added to all A/R panels to automatically default all fields that share the same values statewide, including fields where the user has the option of selection. An example of a value that is automatically defaulted for the user is the USD currency value. Another example of an auto default selection would be for Billing on the A/R Enter Receivables Panel.
This modification to the A/R system should assist users by reducing the amount of time normally required to enter all of the default values.
11/08/2001 - Daily Cash Receipts Journal The Daily Cash Receipts Journal (ARXXX0407) has been updated to allow users to select a range of months. The updated report is in production and can be requested by users at this time.
10/10/2001 - Item Line Number Effective, Thursday, October 4, 2001 a change was implemented to add the Item Line Number to both the Outstanding A/R by BU Summary (ARXXX0403) and the Outstanding A/R by BU Detail (ARXXX0410) reports. By adding the item line number to the report, users can now utilize the report more effectively in identifying items that may require a maintenance transaction.
The Outstanding A/R by BU Summary report will continue to be an automatic report that is generated at the end of each monthly closing process. The A/R by BU Detail report can be produced through Document Direct by user request.
09/28/2001 - Vendor Field on the Direct Journal Entry Panel This is a revised communication to clarify the change that was effective Friday, September 21, 2001 on the Direct Journal Panel. The prior communication failed to explain that the user must enter the Vendor Short Name or select the Vendor Short Name by double-clicking in the Vendor field. If the selection of a Vendor is made by double-clicking in the Vendor field, the Vendor Short Name, Vendor Name and Vendor ID are displayed. The Business Process Definition, Applying Payments AR - 004, has been updated accordingly and is attached.
09/21/2001 - Direct Journal Panel Effective Friday, September 21, 2001, the Direct Journal Panel will have an added Vendor field to the panel that will appear when select chartfields are entered. If an account from the per diem account range (651000 - 652005) is selected, the vendor field will appear on the panel and a vendor must be selected from the drop down box. If an account from the travel account range (640000 - 642005) is selected, the Vendor field will also appear and a selection must be made. The vendor selection that is made relating to a travel account number must be an employee. If an employee is not selected, you will receive an error message and will be required to make another selection.
The change to this panel will only affect those entries related to the above listed account ranges. The Direct Journal panel will look the same to users if the accounts entered into the chartfield area does not fall in the account ranges listed above. Business Process Definition Applying Payments AR - 004 has been updated to reflect the change. This additional feature will assist the Department of Audits as well as Business Units with reconciliation issues and further identification of all direct journal detail.
Important:If you have any questions or concerns, please contact SAO Financial Systems at (404) 657-3956.