Calendars
The HCM Timing Schedules for July, August, and September 2008 are attached.
Normal HCM System hours are 7:00 A.M. – 6:00 P.M. Monday through Friday, and 8:00 A.M. – 1:00 P.M. on Saturday. On the dates that processing groups A, B, and C is confirmed, the system is only available from 7:00 A.M. to 3:00 P.M.
Financial Systems suggests an agency process and confirm reversals prior to entering on-demand and manual checks. Having multiple paylines active at the same time for the same employee can cause issues when calculations are done.
Please review the following definitions for further clarification of the information shown on the Payroll Processing Calendars.
Payroll Run ID: Designates groups of payrolls to be processed by the pay calculation and pay confirm programs in PeopleSoft. Since pay calculations are automatically run each night pay sheets are available, they have not been shown on the calendars. Additional information on Payroll Run IDs can be found after the definitions.
Open Pay Runs: This is a process executed by the Production Support Staff to allow data entry for the new payroll period.
Create Pay Sheets: This is a nighttime batch process in which the pay sheets will be generated. Rapid Pay Data Entry can not be entered until pay sheets are created.
Rapid Pay Data Entry: An online panel, which allows the entry of other earning codes (ex. Overtime) into the system. A Rapid Pay Data Entry Batch Header must be created before you can use Rapid Pay Data Entry Panel. When adding the Header, you must use your agency number as the first three characters. Example: 403HRLY= Agency 403 Hourly Employees.
Pre-Confirm Change Report: A report, which shows changes in earnings and deductions since the prior pay period. It is processed for two nights before the day of Confirm for monthly and semi-monthly payrolls and one night before weekly payrolls.
Confirm Payroll Dates: The date payrolls are finalized and checks printed. This is the deadline for all HR and Payroll Entry for the current payroll period. The morning following Confirm the next pay cycle is opened for off-cycle reversals, adjustments, and on-demand or manual checks.
Leave Accrual and Forfeiture: Leave Accruals for all agencies are run on the 15th and last day of the month, with the exception of DOT accruals on the 9th and the 24th. Leave Forfeiture is run on the 7th of each month (the 9th for DOT).
Bank Reconciliation: Dates are noted on calendars for agencies using this feature.
PRODUCTION SUPPORT: If you have any questions, please contact HCM Production Support at 404-657- 3956 or 1-888-896-7771.
Current Year
Current Year Calendars
Prior Year
Prior Year Calendars