Fiscal Leadership for Georgia

FY2014 Year End TeamWorks Activities

June 11, 2014

This communication provides information to SAO HCM TeamWorks agencies/business units about HCM-related activities scheduled to occur around FY2014 year end.  Also included is a schedule of these activities.

Mandated Agency Transfers

Mandated agency transfers will occur June 25.  Agency validation of the transfers will occur between 6/25 and 7/1.  This only applies to a limited number of agencies.  If you are one of these agencies, SAO has already been in discussion with you about your mass transfer.

Position and Job Changes (including salary adjustments) – Employees on Salary Plan SWD

FY2015 position and Job changes, including approved salary adjustments, can be entered beginning after the last confirmed June payroll.  Agencies should only enter changes that are not related to Job Code Career Path Project (JCCP).  As usual, changes need to be entered by the payroll confirm dates in order to be included in the July payrolls.

Please see JCCP Processing below for additional instructions related to Position and Job Data transactions.

Position and Job Changes (including salary adjustments) – Employees not on Salary Plan SWD

FY2015 position and Job changes, including approved salary adjustments, can be entered beginning after the last confirmed June payroll.  There are no special instructions related to Position and Job Data transactions for non-SWD agencies.   Please process your changes as usual.

Job Classification and Career Path (JCCP) Processing

JCCP processing only applies to agencies using Salary Plan SWD.  New Position and Job Data rows with the new Job Codes and Salary Grades will be inserted.  These rows will have Effective Dates of 7/16/2014.  

JCCP processing is scheduled to occur between 3:00 PM on Thursday July 10 and 12:00 noon on Friday July 11.  Agencies are requested to: 

  • Complete all Position and Job Data transactions with effective dates prior to 7/16/2014 BEFORE JCCP processing is scheduled to start on 7/10/2014.
  • Do not enter any Position or Job Data transactions between 3:00 PM on Thursday July and 12:00 noon on Friday July 11 so that the JCCP changes can be processed and verified.
  • Resume normal processing of Position or Job Data transactions after 12:00 noon on July 11.

Please contact the HRA Contact Center at 877-318-2772 for issues related to JCCP processing.

Performance Management Documents

For agencies using ePerformance, creation of FY2015 performance documents is delayed until after the JCCP changes have been completed.  Document cloning will be turned off on June 15, 2014.  HRA will send notice when it is time to create FY15 performance documents. 

GSEPS 5% Default Notification

SAO is in the process of modifying TeamWorks to add the ability to record the notification to employees and to transmit the notification to ERS.  This modification is planned to be available on July 1.   Additional information will be provided closer to the availability of this feature.

Affordable Health Care Enhancements

Reports for monitoring employee hours are scheduled to be delivered in mid-July.  The reports will be run after each semi-monthly payroll confirm and will be available through Document Direct.  Additional information will be provided closer to the availability of this feature.

TeamWorks modifications to allow enrollment is scheduled for release in mid-October in coordination with the Annual Enrollment schedule.

Questions?

If you identify any issues that are result of JCCP processing, please the HRA Contact Center at 877-318-2772.

Please contact the SAO Customer Support Center for all other TeamWorks issues at 404-657-3956 or 888-896-7771

Schedule of the above items:

June 15 Document cloning will be turned off (ePerformance agencies only).
June 25 Mandated Mass Transfer Processing (affected agencies only).
June 26 - July 1 Mandated Mass Transfer Validation (affected agencies only).
After last June Payroll Begin Position and Job data entry (including salary adjustments) by agencies. Special instructions apply to agencies on Salary Plan SWD (see JCCP Processing above).
July 1 New page available to record notification to new hires/rehires of the 5% default for GSEPS 401(k). Additional information will be provided closer to availability.
July 8 Payroll confirm for agencies on a weekly payroll.  Normal payroll deadlines apply - last day for changes to be included in this payroll.
July 9 Payroll confirm for agencies on a semi-monthly payroll.  Normal payroll deadlines apply - last day for changes to be included in this payroll.
July 10 Complete Position and Job data entry for employees on SWD Salary Plan by 3:00 PM. See JCCP Processing above for special instructions.
July 10 3:00 PM Begin JCCP processing (SWD Salary Plan only) and validation by HRA and SAO.
July 11 12:00 PM TeamWorks is available for agencies using SWD Salary Plan to resume Position and Job Data transactions.
July 16 New ACA reports are scheduled to be available. Reports will be available after payroll confirm.
After July 16 HRA will send notification when FY15 performance document creation can begin.