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Accounting Policy Manual


Accounting Policy Manual Table of Contents

The Accounting Policy Manual includes high-level policies and procedures to ensure that financial activity is recorded accurately and consistently across organizations, so that government-wide financial statements will comply with authoritative Governmental Accounting Standards Board (GASB) and legislative standards.   Basic guidance on accounting requirements, including journal entry examples, is included in these documents.  Accounting manual topics apply to all State of Georgia accounting organizations regardless of their accounting systems.

Refer to the State Reporting Structure and Chart of Accounts page (sao.georgia.gov > Reporting > Reporting Structure and Chart of Accounts) for value listings within the chart structure and guidance on using the various accounting fields.  The structure page also includes account definitions at the State Chart of Accounts (SCOA) level.  The SCOA applies to all organizations in the State reporting entity regardless of their accounting systems.  State organizations that do not use the prescribed SCOA values must be able to provide a mapping cross-reference to their local charts for purposes of year-end statewide reporting.

CATEGORY/Section/Sub-Section
Effective Date
Revision Date
CATEGORY 1 - GENERAL GUIDELINES
State of Georgia Accounting Policy Structure
06/30/2009
06/30/2011
Accounting Manual Introduction
     Fiscal Management Objectives
06/30/2009
06/30/2009
     Management Responsibilities
06/30/2009
06/30/2011
     GAAP Hierarchy & Link to GASB
06/30/2009
06/30/2011
     Laws and Regulations
07/01/1999
07/01/2004
Glossary
07/01/2009
06/15/2012
CATEGORY 2 -FINANCIAL REPORTING
Materiality
07/01/2009
06/30/2011
Basis of Accounting and Reporting
     Overview
06/30/2009
06/30/2011
     Legal Level of Budgetary Control
Not Available  
Chart of Accounts (COA)
     Structure Overview
07/01/2009
04/30/2010
     Fund Source Identifiers
07/01/1999
07/01/2004
Control/Clearing Accounts - Balancing Requirements
06/30/2012
04/30/2012
CATEGORY 3 - CLOSING PROCEDURES
Monthly Reporting and Analysis Checklist Not Available  
Fiscal Year-End Cutoff and Analysis Checklist Not Available  
Documentation Requirements
05/31/2011
 05/31/2011
CATEGORY 4 - FINANCIAL ACCOUNTING AND REPORTING POLICIES & PROCEDURES
Revenues & Receivables
     General Not Available  
     Uncollectible Accounts and Write-Offs
07/01/2011
07/01/2011
     Deferred Revenue
07/01/1999
07/01/2004
     Nonoperating Revenues
07/01/1999
07/01/2004
     Other Financing Sources
07/01/1999
07/01/2004
State Appropriations, Governor's Emergency Funds and Other State Funds
07/01/1999
07/01/2004
     Prior Year Carry-Over (Accounting)
07/01/2008
07/01/2008
     Tax Revenue
07/01/1999
 07/01/2004 
Expenditures, Payables & Encumbrances
     General Not Available
 
Accounting for Vendor Adjustment Credits 06/30/2013 04/05/2013
Accounts Payable, Intergovernmental Payables, Contracts Payable Payroll/Withholdings Payable, and Benefits Payable
  07/01/1999
 07/01/2004 
     Expenditures and Operating Expenses
07/01/1999
07/01/2004 
     Nonoperating Expenses
07/01/1999
07/01/2004 
     Payments to Board Members
07/01/1999
07/01/2004 
     Other Financing Uses
07/01/1999
07/01/2004 
Inter-Organization Activity (other than GSFIC funded construction projects) Not Available  
GSFIC Reimbursements for Bond Funded Construction Projects
07/01/2009
06/30/2011
Grants and Other Financial Assistance
     Overview
07/01/1999
07/01/2004 
     General Guidelines
07/01/1999
07/01/2004 
Current Assets
     Cash and Equivalents
07/01/1999
07/01/2004 
     Inventories
07/01/1999
07/01/2004 
     Prepaid Assets and Deferred Charges
07/01/1999
07/01/2004 
     Deposits and Investments
Not Available  
Claims & Judgments
07/01/1999
07/01/2004 
Contingencies
Not Available  
Contractual Commitments
Not Available  
Employee Benefits
     Compensated Absences
07/01/2010
02/28/2011
     Deferred Compensation (IRC 457 Plans)
07/01/2010
02/28/2011
     Pension Fund Accounting Overview
07/01/1999
07/01/2004
     Pension Benefits Not Available  
     Other Postemployment Benefits Not Available  
Capital Assets
     Capital Assets - General
07/01/2010
06/30/2011
     Construction in Progress
07/01/2011
06/30/2011
     Asset Transfers and Other Disposals
07/01/2010
06/30/2011
     Impairments
07/01/2010
06/30/2011
     Intangibles - General
07/01/2009
06/30/2011
     Internally Generated Computer Software
07/01/2009
06/30/2011
Leases
     Capital Leases Overview
07/01/1999
07/01/2004
     Accounting for Leases Not Available  
06/30/2009
06/30/2011
Debt and Related Items
     Interest Payable
07/01/1999
07/01/2004
Notes and Bonds Payable/Bond Premiums and Discounts
07/01/1999
07/01/2004
Derivative Instruments
07/01/2009
04/11/2012
Equity
     Net Assets
07/01/1999
07/01/2004
     Reserved Fund Balances
07/01/1999
07/01/2004
     Unreserved Fund Balances
07/01/1999
07/01/2004
Special Accounting Transactions    
     Accounting Changes Not Available  
     Prior Period Adjustments Not Available  
     Extraordinary and Special  Items Not Available  
     Subsequent Events Not Available