A1. The following applies to anytime during 2016: All full time employees who were under an offer of coverage or enrolled in a SHBP plan, (2) Part time employees enrolled in a SHBP self-insured health plan, (3) Pre-65 retirees enrolled in a SHBP self-insured health plan, and (3) COBRA participants enrolled in a SHBP self-insured health plan.
A2. Employees should follow existing procedures for updating their mailing address. As part of EY’s service for 1095-C forms, EY will check addresses against the national change of address database. Changes entered in TeamWorks by 12/31 of the reporting year will be included in the data provided to EY for ACA processing.
A6. All corrections must be submitted to SAO no later than December 31, 2016 for reporting year 2016 corrections. Please refer to the Affordable Care Act Data Corrections document posted on the SAO website.
A7. Communications provided by agencies/entities to employees is at the discretion of the agency. However, to assist agencies, SAO has provided the following template communications: Employee Communications template and 1095-C FAQ template. These can be located at: http://sao.georgia.gov/affordable-care-act-employers.
A8. Each agency is responsible for determining their own retention policy with regard to returned forms for their employees. If an agency receives a returned form for an individual that never worked for the agency/entity, please send all forms to Martha Varn, 200 Piedmont Avenue, 1604 West Tower, and Atlanta, Georgia 30344.