Accounting Policy Manual

Accounting Policy Manual Table of Contents

The Accounting Policy Manual includes high-level policies and procedures to ensure that financial activity is recorded accurately and consistently across organizations, so that government-wide financial statements will comply with authoritative Governmental Accounting Standards Board (GASB) and legislative standards. Basic guidance on accounting requirements, including journal entry examples, is included in these documents. Accounting manual topics apply to all State of Georgia accounting organizations regardless of their accounting systems.

Refer to the State Reporting Structure and Chart of Accounts page for value listings within the chart structure and guidance on using the various accounting fields. The structure page also includes account definitions at the State Chart of Accounts (SCOA) level. The SCOA applies to all organizations in the State reporting entity regardless of their accounting systems. State organizations that do not use the prescribed SCOA values must be able to provide a mapping cross-reference to their local charts for purposes of year-end statewide reporting.

CATEGORY 1 - GENERAL GUIDELINES
Effective Date
Revision Date

Download this pdf file.State of Georgia Accounting Policy Structure

06/30/2009

06/30/2011

Accounting Manual Introduction

Download this pdf file.Fiscal Management Objectives

06/30/2009

06/30/2009

Download this pdf file.Management Responsibilities

06/30/2009

06/30/2011

Download this pdf file.GAAP Hierarchy & Link to GASB

06/30/2016

06/30/2016

Download this pdf file.Laws and Regulations

07/01/1999

07/01/2004

Download this pdf file.Glossary

07/01/2009

06/15/2012

CATEGORY 2 -FINANCIAL REPORTING
Effective Date
Revision Date

Download this pdf file.Materiality

07/01/2009

06/30/2011

Basis of Accounting and Reporting

Download this pdf file.Overview

06/30/2009

06/30/2011

Legal Level of Budgetary Control

Not Available

Not Available

Download this pdf file.Elements of Financial Statements

07/01/2015

07/01/2015

Chart of Accounts (COA)

Download this pdf file.Structure Overview

07/01/2009

04/30/2010

Download this pdf file.Fund Source Identifiers

07/01/1999

07/01/2004

Download this pdf file.Control/Clearing Accounts - Balancing Requirements

06/30/2012

03/01/2016

CATEGORY 3 - CLOSING PROCEDURES
Effective Date
Revision Date

Monthly Reporting and Analysis Checklist

Not Available

 

Fiscal Year-End Cutoff and Analysis Checklist

Not Available

 

Download this pdf file.Documentation Requirements

05/31/2011

05/31/2011

CATEGORY 4 - FINANCIAL ACCOUNTING AND REPORTING POLICIES & PROCEDURES
Effective Date
Revision Date
 

Inflows of Resources

Download this pdf file.Revenues & Receivables Unearned Revenues and Unavailable Revenues - General

07/01/2015

06/22/2017

Download this pdf file.Uncollectible Accounts and Write-Offs

07/01/2011

07/01/2011

Download this pdf file.Other Financing Sources

07/01/1999

07/01/2004

Download this pdf file.Prior Year Carry-Over (Accounting)

07/01/2008

07/01/2017

Download this pdf file.Revenues - Grants and Other Financial Assistance Policy

03/25/2016

03/25/2016

Outflows of Resources

Download this pdf file.Accounting for Vendor Adjustment Credits

06/30/2013

04/05/2013

Download this pdf file.Payments to Board Members

07/01/1999

07/01/2004

Download this pdf file.Other Financing Uses

07/01/1999

07/01/2004

Download this pdf file.Expenditures/Expenses, Prepaid Items, Payables and Deferred Outflows – General

06/22/2017

06/22/2017

Assets and Deferred Outflows of Resources

Download this pdf file.Cash, Cash Equivalents and Investments

07/01/1999

07/01/2004

Download this pdf file.Inventories

07/01/1999

07/01/2004

Download this pdf file.Prepaid Assets and Deferred Charges

07/01/1999

07/01/2004

Deposits and Investments

Not Available

 

Liabilities and Deferred Inflows of Resources

Download this pdf file.Claims, Judgments, and Accounting for Contingencies

07/01/2015

07/01/2015

Download this pdf file.Pollution Remediation Obligations

06/30/2009

06/30/2009

Contractual Commitments

Employee Benefits

Download this pdf file.Compensated Absences

07/01/2010

02/28/2011

Download this pdf file.Deferred Compensation (IRC 457 Plans)

07/01/2010

02/28/2011

Download this pdf file.Pension Fund Accounting Overview

07/01/1999

07/01/2004

Pension Benefits

Not Available

 

Other Postemployment Benefits

Not Available

 

Capital Assets

Download this pdf file.Capital Assets - General

07/01/2010

06/30/2011

Download this pdf file.Construction in Progress

07/01/2011

06/30/2011

Download this pdf file.Asset Transfers and Other Disposals

07/01/2010

06/30/2011

Download this pdf file.Impairments

07/01/2010

06/30/2011

Download this pdf file.Intangibles - General

07/01/2009

06/30/2011

Download this pdf file.Internally Generated Computer Software

07/01/2009

06/30/2011

Leases

Download this pdf file.Capital Leases Overview

07/01/1999

07/01/2004

Download this pdf file.Accounting for Leases

07/01/2015

07/01/2015

Debt and Related Items

Download this pdf file.Interest, Notes, Bonds Payable/Bond Premiums and Discounts

07/01/1999

09/16/2019

Download this pdf file.Derivative Instruments

07/01/2009

04/11/2012

Equity

Download this pdf file.Equity Policy

03/25/2016

03/25/2016

Special Accounting Transactions

Accounting Changes

Not Available

 

Prior Period Adjustments

Not Available

 

Extraordinary and Special Items

Not Available

 

Subsequent Events

Not Available