Business Process Policies

Content Under Review

The content on this page is under review. While we work to provide the latest updates, all posted policies should be considered in effect. Significant policy changes will be communicated via email.

The Business Process Policies and Procedures contains Georgia specific guidance to assist users with managing various accounting operational processes such as budget, cash, disbursements, payroll, and receivables, etc.

Accounts Receivable

Download this pdf file. Policy: Accounts Receivable Management - Process to Write-Off Receivables
Download this pdf file. Policy: Accounts Receivable Management - Identifying and Managing Accounts Receivable and Other Amounts Due to the State
Download this xls file. Write Off Certificate Template
Download this xls file. Write Off Request Form

Budget

Download this pdf file. Budgeting of Federal Funds from Another State Agency (effective 7/1/08)
Download this pdf file. Carry-Over of State and Other Funds (effective 7/1/17)
Download this pdf file. De-Amending Federal and Other Funds (effective 7/1/08)
Download this pdf file. Final Year End Amendment (effective 6/1/08)
Download this pdf file. Journal Entry Documentation Policy (effective 7/1/08)
Download this pdf file. Spending Order Policy (effective 10/1/14)

Cash Management

Download this pdf file. Overview Policy and Procedure (CM-100001)
Download this pdf file. Accounts Payable Disbursement Policy and Procedure (CM-100004)
Download this pdf file. Asset Forfeiture Policy
Download this pdf file. Bank Administration Policy and Procedure (CM-100002)
Download this pdf file. Bank Reconciliation Policy
Download this xls file. Bank Reconciliation Tool
Download this pdf file. Bank Settlement Policy and Procedure (CM-100007)
Download this pdf file. Cash Receipt Policy and Procedure (CM-100009)
Download this pdf file. Georgia State Charitable Contributions Program (GASCCP) Cash Management
Download this pdf file. Daily Deposit Policy and Procedure (CM-100012)
Download this pdf file. Non-Sufficient Check Policy and Procedure (CM-100011)
Download this pdf file. Payroll Disbursement Policy and Procedure (CM-100005)
Download this pdf file. Remittance Process for Outstanding and Unclaimed Checks
Download this pdf file. Revenue Funding Source Code(RFSC) Policy and Procedure (CM-100013)

Debt and Related Items

Download this pdf file. Agency Managed General Obligation (G.O.) Bond Projects (effective 7/1/17)
Download this pdf file. GSFIC Reimbursements for Bond Funded Construction Projects
Download this pdf file. GSFIC Reimbursements for Bond Funded Information Technology Projects

Disbursements and Purchases

Download this pdf file. Payment Timing Executive Order
Download this pdf file. Payment Process
Download this pdf file. Vendor Management Policy
Download this pdf file. Vendor Reactivation Procedure

Federal Reporting

Download this pdf file. Schedule of Expenditures of Federal Awards (SEFA)

Memos Issued

Download this pdf file. Enterprise Applications: Requests for Exception to Procure Independent Applications (effective 3/2023)
Download this pdf file. Out-of-State Remote Worker Checklist (August 2023)

Payroll

Download this pdf file. Direct Deposit

Virtual Payables

Download this pdf file. Virtual Payables: A New Payment Method in TeamWorks
Download this pdf file. Virtual Payables FAQs
Virtual Payables Cancellation Request Form