Business Process Policies

Content Under Review

The content on this page is under review. While we work to provide the latest updates, all posted policies should be considered in effect. Significant policy changes will be communicated via email.

The Business Process Policies and Procedures contains Georgia specific guidance to assist users with managing various accounting operational processes such as budget, cash, disbursements, payroll, and receivables, etc.

Accounts Receivable

Policy: Accounts Receivable Management - Process to Write-Off Receivables

Policy: Accounts Receivable Management - Identifying and Managing Accounts Receivable and Other Amounts Due to the State

Write Off Certificate Template

Write Off Request Form

Budget

Budgeting of Federal Funds from Another State Agency (effective 7/1/08)

Carry-Over of State and Other Funds (effective 7/1/17)

De-Amending Federal and Other Funds (effective 7/1/08)

Final Year End Amendment (effective 6/1/08)

Journal Entry Documentation Policy (effective 7/1/08)

Spending Order Policy (effective 10/1/14)

Cash Management

Overview Policy and Procedure (CM-100001)

Accounts Payable Disbursement Policy and Procedure (CM-100004)

Asset Forfeiture Policy

Bank Administration Policy and Procedure (CM-100002)

Bank Reconciliation Policy

Bank Reconciliation Tool

Bank Settlement Policy and Procedure (CM-100007)

Cash Receipt Policy and Procedure (CM-100009)

Georgia State Charitable Contributions Program (GASCCP) Cash Management

Daily Deposit Policy and Procedure (CM-100012)

Non-Sufficient Check Policy and Procedure (CM-100011)

Payroll Disbursement Policy and Procedure (CM-100005)

Remittance Process for Outstanding and Unclaimed Checks

Revenue Funding Source Code(RFSC) Policy and Procedure (CM-100013)

Debt and Related Items

Agency Managed General Obligation (G.O.) Bond Projects (effective 7/1/17)

GSFIC Reimbursements for Bond Funded Construction Projects

GSFIC Reimbursements for Bond Funded Information Technology Projects

Disbursements and Purchases

Payment Timing Executive Order

Payment Process

Vendor Management Policy

Vendor Reactivation Procedure

Federal Reporting

Schedule of Expenditures of Federal Awards (SEFA)

Memos Issued
Enterprise Applications: Requests for Exception to Procure Independent Applications (effective 3/2023)
Out-of-State Remote Worker Checklist (August 2023)

Payroll

Mandatory Direct Deposit

Direct Deposit Notification Form

Direct Deposit Exemption Request Form

Direct Deposit Frequently Asked Question

Virtual Payables

Virtual Payables: A New Payment Method in TeamWorks

Virtual Payables FAQs

Virtual Payables Cancellation Request Form