Business Process Policies

Content Under Review

The content on this page is under review. While we work to provide the latest updates, all posted policies should be considered in effect. Significant policy changes will be communicated via email.

The Business Process Policies and Procedures contains Georgia specific guidance to assist users with managing various accounting operational processes such as budget, cash, disbursements, payroll, and receivables, etc.

Accounts Receivable
Policy: Accounts Receivable Management - Process to Write-Off Receivables
Policy: Accounts Receivable Management - Identifying and Managing Accounts Receivable and Other Amounts Due to the State
Write Off Certificate Template
Write Off Request Form

Budget
Budgeting of Federal Funds from Another State Agency (effective 7/1/08)
Carry-Over of State and Other Funds (effective 7/1/17)
De-Amending Federal and Other Funds (effective 7/1/08)
Final Year End Amendment (effective 6/1/08)
Journal Entry Documentation Policy (effective 7/1/08)
Spending Order Policy (effective 10/1/14)

Cash Management
Overview Policy and Procedure (CM-100001)
Accounts Payable Disbursement Policy and Procedure (CM-100004)
Asset Forfeiture Policy
Bank Administration Policy and Procedure (CM-100002)
Bank Reconciliation Policy
Bank Reconciliation Tool
Bank Settlement Policy and Procedure (CM-100007)
Cash Receipt Policy and Procedure (CM-100009)
Georgia State Charitable Contributions Program (GASCCP) Cash Management
Daily Deposit Policy and Procedure (CM-100012)
Non-Sufficient Check Policy and Procedure (CM-100011)
Payroll Disbursement Policy and Procedure (CM-100005)
Remittance Process for Outstanding and Unclaimed Checks
Revenue Funding Source Code(RFSC) Policy and Procedure (CM-100013)

Debt and Related Items
Agency Managed General Obligation (G.O.) Bond Projects (effective 7/1/17)
GSFIC Reimbursements for Bond Funded Construction Projects
GSFIC Reimbursements for Bond Funded Information Technology Projects

Disbursements and Purchases
Payment Timing Executive Order
Payment Process
Vendor Management Policy
Vendor Reactivation Procedure

Federal Reporting
Schedule of Expenditures of Federal Awards (SEFA)

Memos Issued
Enterprise Applications: Requests for Exception to Procure Independent Applications (effective 3/2023)

Payroll
Mandatory Direct Deposit
Direct Deposit Notification Form
Direct Deposit Exemption Request Form
Direct Deposit Frequently Asked Question

Virtual Payables
Virtual Payables: A New Payment Method in TeamWorks
Virtual Payables FAQs
Virtual Payables Cancellation Request Form