March 09, 2023
March 2023 NextGen Newsletter
The NextGen Project aims to modernize the state’s Enterprise Resource Planning (ERP) system by replacing PeopleSoft Financials and Human Capital Management with a new cloud-based solution that will propel Georgia government into the forefront of technology and change the way we do business. Click here to learn more.
What's New
Recently, the NextGen Project Team announced that project participants are now required to track their time spent working on NextGen activities. This is a requirement for statewide reporting, following standards issued by the Governmental Accounting Standards Board for Subscription Based Information Technology Arrangements and will allow the State to calculate the true cost of implementing our new cloud-based Enterprise Resource Planning system. The project team has reached out to each agency’s designated Point of Contact (POC) to ensure timekeeping measures have been implemented and communicated to affected employees.
Organizations using TeamWorks Time & Labor, need to establish Combo Codes for employees who use the Time & Labor timesheet. Organizations that do not use TeamWorks Time & Labor can use the Excel spreadsheet templates provided by the State Accounting Office (SAO). Organizations using the spreadsheet templates must submit their Organization Summary document to SAO at least quarterly. For information about your agency’s timekeeping procedures for NextGen, please reach out to your agency’s POC. A list of each agency’s designated POC has been posted to the NextGen website. If you don’t know your agency’s POC, please reference the list to determine your organization’s NextGen liaison. For general information about NextGen timekeeping, email [email protected].
To all of the Points of Contact working on these efforts, The NextGen Project Team extends its gratitude for your time and work to keep your agencies up to date on all NextGen events and initiatives. The timekeeping piece in particular is especially crucial, and we could not do it without your help. Thank you for dedication to seeing these efforts through for your organizations!
This month, Sprint 2 Process Mapping Workshops with Ernst & Young (EY) are concluding. Thank you to everyone who participated in these workshops. Your input is invaluable to the success of this project and the future efficiency and effectiveness of Georgia government! Once process maps are complete, the NextGen Project Team will work on circulating the final maps with TeamWorks agencies.
What's Next
The System Implementor Request for Proposal (RFP) is nearly complete and will be posted soon to find NextGen’s implementation partner. In addition, a search is underway for a Data Governance partner to join the team.
Look for us at the upcoming Georgia Procurement Conference in April! Our NextGen project executive sponsors, State Accounting Officer Gerlda B. Hines and DOAS Commissioner Rebecca N. Sullivan will be providing an update and next steps for the project.
You Oughta Know
The NextGen FAQs, available on the NextGen website, have been updated to include frequently asked questions regarding timekeeping. Additionally, the Subscription Based Information Technology Arrangements requirements from the Governmental Accounting Standards Board have been posted to the NextGen homepage under “Documents.”