Requisitions & Purchase Orders FAQs

  • If a PO is for the fiscal year, can we still select the amount only to pay the invoices that come in against it?

    There is no "amount only" flag in the GA@WORK system. Instead, for amount based PO lines (without quantity or unit price), the requisition or PO line can be added as a service line. In that case, receiving, invoicing and matching will be by amount. Multiple receipts/invoices can be entered by various amounts against the service PO line, until fully received/paid.

    Goods lines, on the other hand, will have receiving, invoicing and matching by quantity.

  • If a change order is needed to add shipping, can a line be added?

    Yes.

  • Is ordering of POs going to fall under the Buyer rather than the Requester?

    Requisitions will be entered by Requesters and POs will be entered by Buyers.

  • Is the Requisition request visible to any end user within the company, or do they need to have the Requester security permission in order to submit a request?

    To view or create requisitions, you must have a Requester role. 

  • Are we allowed to add a Requestor once the approval process has started?

    Once the approval starts, any Approver can add approvers, but the person submitting the request is considered the Requester. If a person is submitting a request on someone else's behalf, they would need to add this person as the Requester on the Requisition Header and the Requisition would route to this person first for approval.

  • Will the system deny an invoice payment over $2,500 without a PO?

    GA@WORK does not have a custom validation to limit a supplier invoice to $2,500 or below, if it isn’t associated with a PO.