Subject: Year-End Reporting Forms

This memorandum highlights key dates that are an integral part of the year-end closing process. It is imperative that each organization adhere to these critical dates and the procedures detailed in the Forms Due by Entity Document. It is only with the cooperation of all State agencies and institutions that we can effectively close the State’s books for the 2020 fiscal year in order to prepare required financial reports for the Governor. Failure to comply may result in noncompliance with Code requirements, which in turn may adversely affect the State’s bond rating.

The 2020 Year-End Reporting Forms have been posted to our website at:

https://sao.georgia.gov/year-end-forms

Key items to note this year include:

The following forms will be submitted using the Wdesk software. Please note that when these forms are sent out via Wdesk email to the organization CFO, the CFO will be allowed to forward to other agency personnel who will be able to complete the form in Wdesk. 

  • Asset Retirement Obligation (New Form FY20)
  • Deferred Outflows/Inflows of Resources and Nonexchange Financial Guarantees
  • Pollution Remediation (GASB 49)
  • Service Concession Arrangements
  • Subsequent Events
  • Subsequent Events-Single Audit
  • Year-end Questionnaire
  • Year End Reporting Pkg confirmation

The Year End Package Confirmation will be available by end of day Monday, July 6th.

The Forms Due by Entity file should be used to determine which forms are due for your reporting entity.  If you have any questions or concerns about the due dates or the applicability of any of the forms for your organization, please send an email to SAO_Reporting@sao.ga.gov

Below is the link for training materials for year–end forms:

https://sao.georgia.gov/year-end-reporting-training

Please note: Any minor changes to year-end forms may not be reflected in the videos.

 

SAO presented at FMC on May 19th, 2020 and the slides from that training are available on our website.

https://sao.georgia.gov/year-end-reporting-training

As in prior years, the entire forms package is available as a zip file, or you can download each form individually.  Each of the forms have a contact person listed on them if you have specific questions about a form.

Additionally, all Non-TeamWorks and CPA Audited organizations need to report any significant changes in fund structure by August 7, 2020 via an email to SAO_Reporting@sao.ga.gov.

Please return the completed FY20 forms (as indicated on the “Forms Due by Entity” file) to SAO Reporting (SAO_Reporting@sao.ga.gov), and complete the required submission in Wdesk by the due dates, when applicable.

As a reminder, per O.C.G.A. code citation § 50-5B-4, obligations of state government organizations with respect to the state accounting officer, all organizations of state government and all officers, agents, and employees thereof shall:

  1. conform to and comply with the rules, regulations, policies, procedures, and forms devised, promulgated, and installed by the state accounting officer
    and
  2. submit statements, reports, information, and data necessary to enable the state accounting officer to complete the reports required under this Code section and Code Section 50-5B-3.

FYI- Please remember to work with the agencies' accounts payable/accounts receivable person in order to complete the Inter Organization form correctly. If you need assistance in determining the correct contact person at the corresponding agency, please send us an email at the address listed below.

Thank you and let us know if you have any questions.  You can send any questions to SAO_Reporting@sao.ga.gov.