Sept. Newsletter: Road map, FAQs, demos added to Resource Library

The NextGen Project aims to modernize the state’s Enterprise Resource Planning (ERP) system by replacing PeopleSoft Financials and Human Capital Management with GA@WORK, a new cloud-based solution that will propel Georgia government into the forefront of technology and change the way we do business. Click here to learn more.

What's New

New road map outlines tasks to prepare for training 

A new resource, the Pre-Training Readiness Road Map , is now available in the GA@WORK Resource Library. The road map outlines tasks that need to be completed by all employees each month through December to prepare for training and go-live.  

In September, the activities on the road map are:

• Verify your access to training in Team Georgia Learning
• Bookmark the GA@WORK Resource Library
• Begin your Manager Readiness Checklist (Managers Only)
• Update your TeamWorks data so you can receive email notifications when Learning Programs (Paths) are assigned 

The Project Team will continue to share the activities for each month in the NextGen Newsletter, so keep watch and download the Pre-Training Readiness Road Map to stay on track.  

Updated Training FAQ document added to GA@WORK Resource Library 

The updated Training FAQ is now available in GA@WORK Resource Library in the Training Support Center. The FAQ includes the most commonly asked questions that were shared from hundreds of users after the roll-out of the first GA@WORK Basic Navigation eLearning training course. 

New demos/videos available

The video section of the GA@WORK Resource Library has been reorganized to make it easier to find demos and sneak peeks of the GA@WORK system. It now includes four dedicated pages within the GA@WORK Videos section, each linking to a different category of video content showcasing the system and its features. As additional demos are available, the recordings will be posted. The new video section includes: 

• Sneak Peeks – The full series of GA@WORK Sneak Peek videos that provide quick overviews of different features and processes in GA@WORK
• HCM Demos – End-to-end demos for HCM processes  
• Finance Demos – End-to-end demos for Finance processes
• Procurement Demos – End-to-end demos for Procurement processes (coming soon)

The newest demo added to the GA@WORK Resource Library is HCM Demo 2: Hire to Retire End-to-End System Demo for HR Directors. The demo highlights Direct Hire, Rehire, Transfers, Terminations, Compensation Changes and Job Changes processes and introduced the Start, Stop, Continue worksheet (available on the GA@WORK Resource Library in the Managers section, see below) to help agencies plan for adoption of new activities and transitions away from legacy systems.  

Also, click here to watch the latest Sneak Peek Video on Accessing Job Aids in GA@WORK.

Remember, these videos are not training and are intended to solely help increase your awareness of the GA@WORK system.

What’s Next 

GA@WORK is headed to the Georgia Fiscal Management Council Conference 

GA@WORK will be a hot topic again for a second year at the Georgia Fiscal Management Council conference. The conference is taking place Sept. 28 – Oct. 1 at the Jekyll Island Convention Center in Jekyll Island.  

The NextGen Project Team is preparing to host several workshop sessions featuring a range of topics from Budget Management and Grants Management to Accounts Payable and Time & Absence Management in GA@WORK.  

If you are an FMC member, but unable to attend the conference, these presentations will be available on the FMC website. 

You Oughta Know 

GCHR conference attendees get GA@WORK overview, updates 

Several members of the NextGen Project Team attended the Georgia Council of Human Resources Conference, Sept. 10–12 in Savannah. During the event, the team provided an update on the status of GA@WORK, answered questions, and shared insights into how Human Capital Management processes will function within the new system.  

Pictured on the right, Learning Workstream Lead Holli Meredith attended the conference and shared information about GA@WORK with conference attendees at the GA@WORK expo table.

First Grants Module Workshop held Aug. 25 

On Aug. 25, CFOs and grants professionals from agencies that will use the Grants Module in GA@WORK attended a Grants Module Workshop. During the workshop, participants learned the basics behind the new system, viewed a demo, previewed upcoming requests and asked questions. GA@WORK will be the first statewide implementation of grant management functionality.  

The event was well attended, and another session is being planned. An FAQ document is currently in development and will be available on the NextGen website in the coming weeks.  

If you have any questions about the Grants Module, contact [email protected].

August GA@WORK Procurement Huddle spotlights P-card transactions 

During the Aug. 27 GA@WORK Procurement Huddle, the NextGen Project Team provided a high-level overview of the entire lifecycle of a P-card transaction, from prior approval to settlement.  

A step-by-step demonstration of the transaction workflow was presented, starting with how cardholders obtain the necessary prior approvals, followed by making purchases, verifying transactions, and settlement by Accounts Payable.  

The team also highlighted important roles and responsibilities, including who is responsible for approving requests, verifying and reconciling transactions, and ensuring timely settlement. If you have questions about this or the P-card process in GA@WORK, please email [email protected].  

Click here for a recording of the meeting and find a copy of the presentation here.  

Related to: 

• NextGen