Employee 1095-C Forms
Q1. Who will receive the Form 1095-C?
A1. The following applies to anytime during 2016: All full time employees who were under an offer of coverage or enrolled in a SHBP plan, (2) Part time employees enrolled in a SHBP self-insured health plan, (3) Pre-65 retirees enrolled in a SHBP self-insured health plan, and (3) COBRA participants enrolled in a SHBP self-insured health plan.
Q2. What if an employee has a change of address?
A2. Employees should follow existing procedures for updating their mailing address. As part of EY’s service for 1095-C forms, EY will check addresses against the national change of address database. Changes entered in TeamWorks by 12/31 of the reporting year will be included in the data provided to EY for ACA processing.
Q3. Who is listed as the contact on the 1095-C?
A3. EY is listed as the contact. The number for Inquiry Services is 1-855-314-4222.
Q4. How are corrections handled?
A4. Please refer to the Affordable Care Act Data Corrections document available on the SAO website.
Q5. What should employees do with the 1095-C they receive?
A5. Please refer to the “What should I do with this form?“ question provided on the Employee 1095-C FAQ template. This template is available on the SAO website.
Q6. What is the deadline for submitting corrections to be included on the IRS filing?
A6. All corrections must be submitted to SAO no later than December 31, 2016 for reporting year 2016 corrections. Please refer to the Affordable Care Act Data Corrections document posted on the SAO website.
Q7. What sort of communications should employers be providing to our employees regarding the 1095-C form?
A7. Communications provided by agencies/entities to employees is at the discretion of the agency. However, to assist agencies, SAO has provided the following template communications: Employee Communications template and 1095-C FAQ template. These can be located at: http://sao.georgia.gov/affordable-care-act-employers.
Q8. What if 1095-C forms are returned to the employer?
A8. Each agency is responsible for determining their own retention policy with regard to returned forms for their employees. If an agency receives a returned form for an individual that never worked for the agency/entity, please send all forms to Martha Varn, 200 Piedmont Avenue, 1604 West Tower, and Atlanta, Georgia 30344.
Q9. Is there any verification of employee addresses?
A9. Employee addresses are checked against the national change of address database.