Vendor Payment Management
Payment Methods
The State Accounting Office (SAO) is committed to continuously improving how the State conducts business with our vendors. In accordance with the Governor’s Executive Order, “regarding the prompt and efficient payment for goods and services provided to the State,” electronic disbursements are to be used for payments to contractors/vendors when practical. Through Electronic Payments, we offer a payment option to the State's wide range of "payees" - one that employs electronic transfer of funds to vendor bank accounts via the Automated Clearing House (ACH).
To establish electronic payments, banking information is required from vendors. In addition, vendors currently enrolled in the electronic payment process will be required to validate existing banking information. To simplify the process, please use:
-
Supplier
Change Management Form
-
Supplier
Change Management Form instructions
- W9 Form (2024 Version)
-
How
to enter a 1099 for new Suppliers
.
Also provided is the
vendor
conversion template letter
. The vendor conversion template letter explains how vendors can enroll in electronic payments and how vendors can validate any existing banking account information currently on file with the State.
Supplier Portal
The State is pleased to provide vendors access to the supplier portal, enabling vendors to view payment information, including invoice reference, payment dates, payor identification and scheduled payments. Vendors will be able to access the portal 24 hours/day, 7days/week.
Supplier Portal – supplier portal link to view payment information. Availability: 24 hours a day, 7 days a week, except Mondays between 5:00 AM and 5:30 AM for routine maintenance. If you have any problems with accessing the supplier portal, please call 404-657-6000.
Employee Expense Reimbursement
This TeamWorks HCM functionality allows employees to have full control of their own personal and banking information related to employee expense reimbursements processed in TeamWorks Financials (Accounts Payable).
Employee Expense Reimbursement Resources and Training Tools